Anderson Island School Booster Club Bylaws
Updated September 2020
Article 1- Name
The name of this organization shall be the “Anderson Island Elementary Booster Club.” hereinafter referred to as “AIEBC”.
Article 2-Non-profit Organization
This club is a non-profit organization, incorporated under the laws of the State of Washington.
The purposes of this organization are exclusively educational within the meaning of Section 501(c)(3) of the Internal Revenue code of 1986 or the corresponding provision of any future United States Internal Revenue Law.
Article 3- Purpose
We support "Island Kids" with enriching events and activities, enhance learning experiences, and provide opportunities to make a difference in our community through volunteer efforts and financial support We will host fundraisers as needed as well as request direct community support. Booster club assists with but is not limited to field trips, guest speakers, teacher volunteer support, library books, Fitness club, and class parties.
Section 1: Membership
The membership of this club for the current year shall be open to all those interested in assisting the Anderson Island Elementary including, but not limited to, parents and legal guardians of students, school staff, and community members.
Section 2: Privileges
- Voting power will be held only by members of the club
- Only members of the AIEBC shall be eligible to serve in any elective or appointive position.
Section 2: Duties of Members
- It shall be the duty of all members to deposit with the Treasurer the gross amount of all money received on behalf of the AIEBC from any of its activities, and the Treasurer shall accept and record all funds received.
- No person shall assume an obligation or commit the organization to any further expenditure or engage in any fund raising effort on behalf of or in the name of the AIEBC without prior approval of the Executive Board.
Section 1: Annual membership dues are:
$10 for family level
$8 for Individual level
$25 for Patron level
Section 2: Change in dues
If dues are to be reevaluated, it will be disused at a general meeting.
Section 3: Privileges
Club membership shall entitle members to free admission to any club activities where they will be serving as volunteers unless otherwise voted on.
Club members shall be given the first opportunity to chaperone any AIEBC sponsored activities.
Article 6-Executive Board
Section 1: Members of the Executive Board
- Officers of the AIEBC
- Chairmen of Standing Committees
Section 2: Duties of the Executive Board
- Transact necessary business in the intervals between general meeting and such other business as may be necessary to by the AIEBC
- Present a report at the general meetings of the organization
- Fill vacancies of officers and chairmen
- Review and present the yearly budget as prepared by the Budget Committee to the organization for adoption at the first meeting of the following school year.
- Approve routine bills with the limits of the budget
Section 1: Officers
Officers of this club shall be President, Vice President, Secretary, and Treasurer. This group shall be hereinafter referred to as the Executive Board.
Section 2: Duties of Officers
All officers are required to attend the executive board meetings and general meetings unless otherwise excused by the President
All officers shall deliver to their successors or the president all official materials with fifteen (15) days following the date at which their successors assume their duties.
The President shall:
- preside at all meetings
- confirm a quorum is present before conducting any business
- see that the bylaws are enforced, and shall perform such duties as usually pertain to this office.
- Be a member ex officio of all committees except the Nominating and Audit Committees
- Appoint the chairmen of all committees with exception of the Nominating Committee
- Have the power to appoint standing and special committees subject to the approval of the Executive Board
The Vice president shall:
- Perform the duties of the President (or any other member of the Executive Board) in his or her absence or at his or at the request of any officer
- support fundraising activities and fundraising committee chair
The Secretary shall:
- Record the minutes of each meeting and make them available at the next appropriate meeting i.e., Executive Board minutes at Executive Board meetings and General minutes at General meetings
- Be responsible for keeping all minutes for their term
- Conduct any correspondence needed by the club. .
- File a copy of all minutes of the meetings and monthly financial reports in the secretaries binder and filed an appropriate location at the end of their term
- Work with the treasurer to document all expenditure approvals not listed in a preapproved budget.
- Work with the school to submit meeting & event notices, distribute minutes, and to include items in island communications (Sounder) and the school newsletter (Eagle News).
- Complete building use paperwork as needed
The Treasurer shall:
- Maintain the budget and all records pertaining to the budget
- Disburse funds in accordance with the approved budget.
- Disburse funds as directed and approved by a simple majority of the Executive Board
- Check will require two authorized signatures. Any officer or member may be named on the checking account as needed by the Executive Board.
- Submit a report of funds and budget balances at regular executive board and general meetings
- Submit all appropriate state and federal reporting forms with timely payments if applicable
- Be present or appoint an alternate, at all fundraising activities so that timely deposits can be made.
- Present financial books to an Audit Committee shortly after the fiscal year concludes or upon departure of the treasurer form office for any cause. The audit shall be completed prior to the next Treasurer receiving the club records.
- Work with the secretary to ensure proper documentation of all financial transactions not in the approved budget.
Article 8- Election of Officers
Section 1: A slate of possible officers shall be presented at the General meeting in which the elections will be held.
Section 2: Officers shall be elected by ballot at the last meeting of the previous school year. However, if there is but one nominee for an office, election for that office shall be by voice vote.
Section 3: Officers shall assume their official duties following the election meeting and transfer of audited materials and shall serve a term of one year or until their successors are elected. No elected officer shall serve in the same office for more than two consecutive terms. An officer who has served more than one-half of a term shall be credited with having served that term.
Article 9- Filling Vacancies of Office
In the event that any of the offices on the Executive Board are vacated for any cause, the remaining members of the Executive Board shall elect a replacement for that office for the balance of the term. The new officer shall promptly assume said title and all duties and there shall be no necessity for action on the part of the members other than the recording of such occurrence in the minutes of the next General Meeting.
Article 10- Standing Committees
Duties of Standing Committee Chairmen:
- All Standing Committee chairmen are required to attend the general meetings.
- All standing committee chairmen shall deliver to their successors or the Guide all official materials within fifteen (15) days following the date at which their successors assume their duties.
- No committee work shall be undertaken without the consent of the Executive Board
Recommended Standing Committees: Fundraiser, Elections, Membership, By-laws
Article 11- Meetings
Section 1: Executive Board Meetings
Executive Board meetings shall be held as needed.
Section 2: General Meetings
- Meetings will be held as needed, with at least one, general meeting per year as decided by the executive board with the goal of attaining new membership and sharing general knowledge of the group.
- The general meeting held in September shall be discussion, revision, and approval of the annual budget.
- It is recommended that an executive board meeting be held in August of each year to discuss the mission, annual budget, and goals for the coming year as well as team building.
Article 12- Fiscal Year
The fiscal year shall be from September 1 through August 31.
Article 13- Amendments
The Bylaws may be amended by a majority vote of the members present at any General Meeting. The proposed amendments must have been submitted to the membership at a previous general meeting of the club.
Article 14- Disillusionment
In the event, AIEBC should terminate all activities due to a lack of interest or membership. All assets shall be distributed to Steilacoom Historical School district
For the 2020-21 school year, AIEBC shall form a committee to support the well being of students, parents, and staff in our community. This committee shall be known as “We Care” and will be allocated $1000 of the budget to meet these needs.