Dear Steilacoom Historical School District Families,

On behalf of our Board of Directors, teachers, administrators and support staff, I am excited to welcome you to the 2026-2027 school year. We are looking forward to working with your family as we work together to provide the Best Education for Every Student.

This District handbook includes the policies and procedures that pertain to the rights and responsibilities of students in the Steilacoom Historical School District. It serves as a reference for students, families and schools to ensure the safety of all students and staff and to maintain a positive learning environment.

District rules and regulations are based upon state law, county and town/city ordinances, State Board of Education rules, and our School Board policies. Effective implementation of these guidelines requires a good faith effort on the part of us all – students, families and staff.

This information will be reviewed with our students at the beginning of the school year, and we also encourage you to review these expectations as a family as the school year begins. We require all families to acknowledge receipt of this important document. 

Dr. Kathi Weight, Superintendent

The Steilacoom Historical School District Board of Directors consists of five directors, elected by residents to govern the District. They are responsible for reviewing and adopting all District policies according to the laws of the federal and state government, the State Board of Education, and the State Superintendent of Public Instruction. School director duties include setting the vision and mission of education in the District and ensuring the successful implementation of this vision using data, reports and discussions.

Steilacoom Historical School District Discipline Matrix Form 3241F

District staff members are responsible for supervising students immediately before and after the school day; during the school day; during school activities (whether on or off campus); on school grounds before or after school hours when a school group or school activity is using school grounds; off school grounds, if the actions of the student materially or substantially affect or interferes with the educational process; and on the school bus. Staff have the responsibility to provide a safe and supportive learning environment for all students during school-related activities. In accordance with the Board’s student discipline policy, district staff will administer discipline in ways that respond to the needs and strengths of students, support students in meeting behavioral expectations, and keep students in the classroom to the maximum extent possible.

Staff members will seek early involvement of parents in efforts to support students in meeting behavioral expectations. The Superintendent has general authority to administer discipline, including all exclusionary discipline. The Superintendent designates disciplinary authority to impose in-school suspension and short-term suspension to school principals, assistant principals, and deans of students; long-term suspension to school principals, assistant principals, and the designated Executive Director; expulsion to school principals and the designated Executive Director, and to impose emergency removal to school principals and the designated Executive Director.

The Superintendent authorizes school principals, assistant principals, and deans of students to exclude a student from transportation services or extracurricular activities or impose detention. For students who meet the definition of homeless, the district will provide transportation according to 3115 –Students Experiencing Homelessness – Enrollment Rights and Services.

Authorized staff may administer lunch or after-school detention for not more than 60 minutes on any given day.

Before excluding a student from transportation or extracurricular activities, or assigning detention, a staff member will inform the student of the specific behavioral violation prompting their decision to administer detention and provide the student with an opportunity to share their perspective and explanation regarding the behavioral violation. At least one school personnel will directly supervise students during the duration of any detention.

Informal grievance procedure
Any parent/guardian or student who is aggrieved by the administration of a classroom exclusion, exclusion from transportation or extracurricular activities, detention, or other discretionary discipline (not including suspensions), has the right to an informal conference with the principal or designee to resolve the grievance. At the informal conference, the student will be given an opportunity to share their perspective and explanation regarding the behavioral violation. There is no appeal beyond this informal conference, and any decision made at such conference is final.

Students who are suspended, expelled, or emergency removed may appeal those actions as described later in this procedure.

A teacher may exclude a student from the teacher’s individual classroom and instructional or activity area while the student is under the teacher’s immediate supervision, subject to the requirements in RCW 28A.600.460. Except in emergency circumstances, a teacher must first attempt one or more alternative forms of corrective action before excluding a student.

Classroom exclusion may be administered for all or any portion of the balance of the school day, or up to the following two days, or until the principal or designee and teacher have conferred, whichever occurs first. A classroom exclusion that exceeds this time period, and if the student has repeatedly disrupted the learning of other students, consistent with RCW 28A.600.460, may be considered a suspension in accordance with this procedure. In that case, the district must provide for the early involvement of parents in attempts to improve the student’s behavior.

A student may not be removed from school during a classroom exclusion unless the district provides notice and due process for a suspension, expulsion, or emergency removal.

A classroom exclusion does not include actions that result in missed instruction for a brief duration when the following apply:

1. A teacher or other school personnel uses evidence-based classroom management practices outlined in RCW 28A.405.100, RCW 28A.410.260, and RCW 28A.410.270 to support the student in meeting behavioral expectations.
2. The student remains under the supervision of the teacher or other school personnel consistent with RCW 28A.150.240.

The school will provide the student an opportunity to make up any assignments and tests missed during a classroom exclusion.

Following the classroom exclusion of a student, the teacher must report the classroom exclusion, including the behavioral violation that led to the classroom exclusion, to the principal or the principal’s designee as soon as reasonably possible. The principal or designee must report all classroom exclusions, including the behavioral violation that led to it, to the Superintendent. The classroom exclusion must be recorded in a manner consistent with RCW 28A.600.460.

The teacher, principal, or the principal’s designee must notify the student’s parents regarding the classroom exclusion as soon as reasonably possible.

Suspension and expulsion – general conditions and limitations

The district’s use of suspension and expulsion will have a real and substantial relationship to the lawful maintenance and operation of the school district, including but not limited to, the preservation of the health and safety of students and employees and the preservation of an educational process that is conducive to learning.

The district will provide the parents opportunity for involvement to support the student in meeting behavioral expectations and will make every reasonable attempt to involve the student and parents in the resolution of behavioral violations. Additionally, the Superintendent or designee must consider the student’s individual circumstances and the nature and circumstances of the behavioral violation to determine whether the suspension or expulsion, and the length of the exclusion, is warranted.

The principal or designee at each school must report all suspensions and expulsions, including the behavioral violation that led to the suspension or expulsion, to the Superintendent or designee within twenty-four (24) hours after the administration. An expulsion or suspension of a student may not be for an indefinite period and must have an end date.

After suspending or expelling a student, the district will make reasonable efforts to return the student to the student’s regular educational setting as soon as possible. Additionally, the district must allow the student to petition for readmission at any time.

When administering a suspension or expulsion, the district may deny a student admission to, or entry upon, real and personal property that the district owns, leases, rents, or controls.

The district must provide an opportunity for students to receive educational services during a suspension or expulsion in accordance with WAC 392-400-610.The district will not suspend or expel a student from school for absences or tardiness.

If the district enrolls a student in another program or course of study during a suspension or expulsion, the district may not preclude the student from returning to the student’s regular educational setting following the end of the suspension or expulsion, unless one of the following applies:

1. The Superintendent or designee grants a petition to extend a student’s expulsion under WAC 392-400-480;
2. The student is excluded from the student’s regular educational setting in accordance with WAC 392-400-810; or
3. Other law precludes the student from returning to their regular educational setting.

In-school suspension and short-term suspension – conditions and limitations

Before administering an in-school or short-term suspension, the district must consider the general conditions and limitations for suspension and expulsions listed above.

For students in kindergarten through fourth grade, the district will not administer in-school or short-term suspension for more than ten (10) cumulative school days during any academic term. For students in grades five through twelve, the district will not administer in-school or short-term suspension for more than fifteen (15) cumulative school days during any single semester, or more than ten (10) cumulative school days during any single trimester. Additionally, the district will not administer a short-term or in-school suspension beyond the school year in which the behavioral violation occurred.

When administering an in-school suspension, school personnel will ensure they are physically in the same location as the student to provide direct supervision during the duration of the in-school suspension. Additionally, school personnel will ensure they are accessible to offer support to keep the student current with assignments and course work for all the student’s regular subjects or classes.

Long-term suspensions and expulsions – conditions and limitations

Before administering a long-term suspension or an expulsion, the district must consider the general conditions and limitations for suspensions and expulsions listed above.

The district may only administer long-term suspension or expulsion for behavioral violations that meet the definitions provided under RCW 28A.600.015(6)(a) through (d), as outlined below, and after determining that the student would pose an imminent danger to students or school personnel if the student returned to school before completing a long-term suspension or expulsion.

Behavioral violations that meet the definitions under RCW 28A.600.015(6)(a)–(d) include the following:

1. Having a firearm on school property or school transportation in violation of RCW 28A.600.420;
2. Any of the following offenses listed in RCW 13.04.155, including:

• any violent offense as defined in RCW 9.94A.030, including:
• any felony defined under any laws as a class A felony or an attempt to commit a class A felony;
• criminal solicitation of or criminal conspiracy to commit a class A felony;
• manslaughter in the first or second degree;
• indecent liberties committed by forcible compulsion;
• kidnapping in the second degree;
• arson in the second degree;
• assault in the second degree;
• assault of a child in the second degree;
• extortion in the first degree;
• robbery in the second degree;
• drive-by shooting; and
• vehicular homicide or vehicular assault caused by driving a vehicle while under the influence of intoxicating liquor or any drug, or by operating a vehicle in a reckless manner.
• any sex offense as defined in RCW 9.94A.030, which includes any felony violation of chapter 9A.44 RCW (other than failure to register as a sex offender in violation of 9A.44.132), including rape, rape of a child, child molestation, sexual misconduct with a minor, indecent liberties, voyeurism, and any felony conviction or adjudication with a sexual motivation finding;
• a violation of RCW 9A.64.020;
• a felony that is a violation of chapter 9.68A RCW (other than RCW 9.68A.080);
• a felony that is, under chapter 9A.28 RCW, a criminal attempt, criminal solicitation, or criminal conspiracy to commit such crimes; and
• a felony with a finding of sexual motivation under RCW 9.94A.835 or 13.40.135.
• any weapons violation of chapter 9.41 RCW, including having a dangerous weapon at school in violation of RCW 9.41.280; or
• unlawful possession or delivery, or both, of a controlled substance in violation of chapter 69.50 RCW.

3. Two or more violations of the following within a three-year period

• criminal gang intimidation in violation of RCW 9A.46.120;
• gang activity on school grounds in violation of RCW 28A.600.455;
• willfully disobeying school administrative personnel in violation of RCW 28A.635.020; and
• defacing or injuring school property in violation of RCW 28A.635.060; and

4. Any student behavior that adversely affects the health or safety of other students or educational staff.

Neither a long-term suspension nor an expulsion may exceed the length of an academic term. The district may not administer a long-term suspension or an expulsion beyond the school year in which the behavioral violation occurred. An expulsion may not exceed the length of an academic term, unless the Superintendent grants a petition to extend the expulsion under WAC 392-400-480.

In accordance with RCW 28A.600.420, a school district must expel a student for no less than one year if the district has determined that the student has carried or possessed a firearm on school premises, school-provided transportation, or areas of facilities while being used exclusively by public schools. The Superintendent may modify the expulsion on a case-by-case basis.

A school district may also suspend or expel a student for up to one year if the student acts with malice (as defined under RCW 9A.04.110) and displays an instrument that appears to be a firearm on school premises, school-provided transportation, or areas of facilities while being used exclusively by public schools. These provisions do not apply to students while engaged in a district authorized military education; a district authorized firearms convention or safety course; or district authorized rifle competition.

Except for a firearm violation under WAC 392-400-820, the district will not impose a long-term suspension or expulsion for any student in kindergarten through fourth grade.

When a student is long-term suspended or expelled, the district will consider whether the student is currently eligible or might be deemed eligible for special education services. If so, the principal will notify relevant special education staff of the suspension or expulsion so that the district can ensure it follows policy and procedure 2161 – Special Education and Related Services for Eligible Students as well as this student discipline policy and procedure.

Suspensions and expulsions ­– initial hearing

Before administering any suspension or expulsion, the principal or designee must conduct an informal initial hearing with the student for the purpose of hearing the student's perspective. At the initial hearing, in which the principal or designee is considering administering a short-term or in-school suspension, the principal or designee must provide the student: an opportunity to contact their parent(s).

At an initial hearing in which the principal or designee is considering administering  a long-term suspension or expulsion, the principal or designee must make a reasonable attempt to contact their parent(s) to provide an opportunity for the parents to participate in the initial hearing in person or by telephone. The district must hold the initial hearing in a language the student and parents understand.

At the initial hearing, the principal or designee will provide the student:

1. Notice of the student’s violation of this policy and procedure;
2. An explanation of the evidence regarding the behavioral violation;
3. An explanation of the discipline that may be administered; and
4. An opportunity for the student to share their perspective and provide an explanation regarding the behavioral violation.

Following the initial hearing, but before administering any suspension or expulsion, the district will attempt to notify the student’s parents as soon as reasonably possible regarding the behavioral violation.

Suspensions and expulsions ­– notice

Following the initial hearing, the principal or designee will inform the student of the disciplinary decision regarding the behavioral violation, including the date when any suspension or expulsion will begin and end.

No later than one (1) school business day following the initial hearing with the student, the district will provide written notice of the suspension or expulsion to the student and parents in person, by mail, or by email in a language and form the student and parents will understand. The written notice must include:

1. A description of the student’s behavior and how the behavior violated this policy and procedure;
2. The duration and conditions of the suspension or expulsion, including the dates on which the suspension or expulsion will begin and end;
3. An explanation of the district’s decision to administer the suspension or expulsion;
4. The opportunity to receive educational services during the suspension or expulsion;
5. The right of the student and parent(s) to an informal conference with the principal or designee; and
6. The right of the student and parent(s) to appeal the suspension or expulsion, including where and to whom the appeal must be requested; and
7. For any long-term suspension or expulsion, the opportunity for the student and parents to participate in a reengagement meeting.

Emergency removals – conditions and limitations

The district may immediately remove a student from the student’s current school placement, subject to the following requirements. The district must have sufficient cause to believe that the student’s presence poses:

1. An immediate and continuing danger to other students or school personnel; or
2. An immediate and continuing threat of material and substantial disruption of the educational process.

For purposes of determining sufficient cause for an emergency removal, the phrase “immediate and continuing threat of material and substantial disruption of the educational process” means the student’s behavior results in an extreme disruption of the educational process that creates a substantial barrier to learning for other students across the school day.

An emergency removal may not exceed ten (10) consecutive school days. An emergency removal must end or be converted to another form of discipline within ten (10) school days from its start.

If the district converts an emergency removal to a suspension or expulsion, the district must (a) apply any days that the student was emergency removed before the conversion to the total length of the suspension or expulsion; and (b) provide the student and parents with notice and due process rights under WAC 392-400-430 through 392-400-480 appropriate to the new disciplinary action.

All emergency removals, including the reason the student’s presence poses an immediate and continuing danger to other students or school personnel, must be reported to the Superintendent or designee within twenty-four (24) hours after the start of the emergency removal.

Emergency removals – notice

After an emergency removal, the district must attempt to notify the student’s parents, as soon as reasonably possible, regarding the reason the district believes the student’s presence poses an immediate and continuing danger to other students or school personnel, or an immediate and continuing threat of material and substantial disruption of the education process.

Within twenty-four (24) hours after an emergency removal, the district will provide written notice to the student and parents in person, by mail, or by email. The written notice must include:

1. The reason the student’s presence poses an immediate and continuing danger to students or school personnel, or poses an immediate and continuing threat of material and substantial disruption of the educational process;
2. The duration and conditions of the emergency removal, including the date on which the emergency removal will begin and end;
3. The opportunity to receive educational services during the emergency removal;
4. The right of the student and parent(s) to an informal conference with the principal or designee; and
5. The right of the student and parent(s) to appeal the emergency removal, including where and to whom the appeal must be requested.

Optional conference with principal

If a student or the parent(s) disagree with the district’s decision to suspend, expel, or emergency remove the student, the student or parent(s) may request an informal conference with the principal or designee to resolve the disagreement. The parent or student may request an informal conference orally or in writing.

The principal or designee must hold the conference within three (3) school business days after receiving the request, unless otherwise agreed to by the student and parent(s).

During the informal conference, the student and parent(s) will have the opportunity to share the student’s perspective and explanation regarding the behavioral violation and the events that led to the exclusion. The student and parent will also have the opportunity to confer with the principal or designee and school personnel involved in the incident that led to the exclusion.

An informal conference will not limit the right of the student or parent(s) to appeal the suspension, expulsion, or emergency removal, participate in a reengagement meeting as applicable, or petition for readmission.

Requesting appeal
The appeal provisions for in-school and short-term suspension differ from those for long-term suspension and expulsion. The appeal provisions for long-term suspension or expulsion and emergency removals have similarities but the timelines differ.

A student or the parent(s) may appeal a suspension, expulsion, or emergency removals to the Superintendent or designee orally or in writing. For suspension or expulsion, the request to appeal must be within five (5) school business days from when the district provided the student and parent with written notice. For emergency removals, the request to appeal must be within three (3) school business days from when the district provided the student and parent with written notice.

When an appeal for suspension or expulsion is pending, the district may continue to administer the suspension or expulsion during the appeal process, subject to the following requirements:

• The district may temporarily continue to administer the suspension or expulsion is for no more than ten (10) consecutive school days from the initial hearing or until the appeal is decided, whichever is earlier;
• The district will apply any days of suspension or expulsion occurring before the appeal is decided to the term of the student’s suspension or expulsion and may not extend the term of the student’s suspension or expulsion; and
• If the student returns to school before the appeal is decided, the district will provide the student an opportunity to make up assignments and tests missed during the suspension or expulsion upon the student’s return.

In-school and short-term suspension appeal
For short-term and in-school suspensions, the Superintendent or designee will provide the student and parents the opportunity to share the student’s perspective and explanation regarding the behavioral violation orally or in writing.

The Superintendent or designee must deliver a written appeal decision to the student and parent(s) in person, by mail, or by email within two (2) school business days after receiving the appeal. The written decision must include:  The decision to affirm, reverse, or modify the suspension;

• The duration and conditions of the suspension, including the beginning and ending dates;
• The educational services the district will offer to the student during the suspension; and
• Notice of the student and parent(s)’ right to request review and reconsideration of the appeal decision, including where and to whom to make such a request.

Long-term suspension or expulsion and emergency removals appeal
For long-term suspension or expulsion and emergency removals, within one (1) school business day after receiving the appeal request, unless otherwise agreed to, the Superintendent or designee will provide the student and parent(s) written notice in person, by mail, or by email of:

• The time, date, and location of the appeal hearing;
• The name(s) of the official(s) presiding over the appeal;
• The right of the student and parent(s) to inspect the student’s education records;
• The right of the student and parent(s) to inspect any documentary or physical evidence and a list of any witnesses that will be introduced at the hearing;
• The rights of the student and parent(s) to be represented by legal counsel; question witnesses; share the student’s perspective and explanation; and introduce relevant documentary, physical, or testimonial evidence; and
• Whether the district will offer a reengagement meeting before the appeal hearing.

For long-term suspension or expulsion, the student, parent(s) and district may agree to hold a reengagement meeting and develop a reengagement plan before the appeal hearing. The student, parent(s), and district may mutually agree to postpone the appeal hearing while participating in the reengagement process.

Hearings
A hearing to appeal a long-term suspension or expulsion or emergency removals is a quasi-judicial process exempt from the Open Public Meetings Act (OPMA). To protect the privacy of student(s) and others involved, the district will hold hearing without public notice and without public access. The district will make reasonable efforts to comply with the Family Educational Rights and Privacy Act (FERPA) concerning confidentiality of student education records.

For long-term suspension or expulsion, the district will hold an appeal hearing within three (3) school business days after the Superintendent or designee received the appeal request, unless otherwise agreed to by the student and parent(s).

For emergency removals, the district will hold an appeal hearing within two (2) school business days after the Superintendent or designee received the appeal request, unless the student and parent(s) agree to another time.

The school board may designate a discipline appeal council to hear and decide any appeals in this policy and procedure or to review and reconsider a district’s appeal decisions. A discipline appeal council must consist of at least three persons appointed by the school board for fixed terms. All members of a discipline appeal council must be knowledgeable about the rules in Chapter 392-400 WAC and this policy and procedure. The school board may also designate the Superintendent or a hearing officer to hear and decide appeals. The presiding official(s) may not have been involved in the student’s behavioral violation or the decision to suspend or expel the student and must be knowledgeable about the rules in chapter 392-400 WAC and the district’s policy and procedure.

Upon request, the student and parent(s) or their legal representative may inspect any documentary or physical evidence and list of any witnesses that the district will introduce at the appeal hearing. The district must make the information available as soon as reasonably possible, but no later than the end of the school business day before the appeal hearing. The district may also request to inspect any documentary or physical evidence and list of any witnesses that the student and parent(s) intend to introduce at the appeal hearing. The student and parent(s) must make this information available as soon as reasonably possible, but no later than the end of the school business day before the appeal hearing.

Upon request, the student and parent(s) may review the student’s education records. The district will make the records available as soon as reasonably possible, but no later than the end of the school business day before the appeal hearing.

If a witness for the district cannot or does not appear at the appeal hearing, the presiding official(s) may excuse the witness’ nonappearance if the district establishes that:

• The district made a reasonable effort to produce the witness; and
• The witness’ failure to appear is excused by fear of reprisal or another compelling reason.

The district will record the appeal hearing by analog, digital, or other type of recording device and upon request of the student or parent(s) provide them a copy of the recording.

For long-term suspension or expulsion, the presiding official(s) must base the decision solely on the evidence presented at the hearing. The presiding official(s) will provide a written decision to the student and parent(s) in person, by mail, or by email within three (3) school business days after the appeal hearing. The written decision must include:

• The findings of fact;
• A determination whether (i) the student’s behavior violated this policy; (ii) the behavioral violation reasonably warrants the suspension or expulsion and the length of the suspension or expulsion; and (iii) the suspension or expulsion is affirmed, reversed, or modified;
• The duration and conditions of suspension or expulsion, including the beginning and ending dates;
• Notice of the right of the student and parent(s) to request a review and reconsideration of the appeal decision. The notice will include where and to whom to make such a request; and
• Notice of the opportunity for a reengagement meeting and contact information for the person who will schedule it.

For emergency removals, the district will provide a written decision to the student and parent(s) in person, by mail, or by email within one (1) school business day after the appeal hearing. The written decision must include:

• The findings of fact;
• A determination whether the student’s presence continues to pose (i) an immediate and continuing danger to students or school personnel; or (ii) an immediate and continuing threat of material and substantial disruption of the educational process;
• Whether the district will end the emergency removals or convert the emergency removals to a suspension or expulsion. If the district converts the emergency removals to a suspension or expulsion, the district will provide the student and parent(s) notice and due process consistent with the disciplinary action to which the emergency removals was converted; and
• Notice of the right of the student and parent(s) to request a review and reconsideration of the appeal decision. The notice will include where and to whom to make such a request.

The student or parents may request the school board or discipline appeal council, if established by the school board, review and reconsider the district’s appeal decision for long-term suspensions or expulsions and emergency removals. This request may be either oral or in writing.

For long-term suspension or expulsion, the student or parent(s) may request a review within ten (10) school business days from when the district provided the student and parent(s) with the written appeal decision.

For emergency removals, the student or parent(s) may request a review within five (5) school business days from when the district provided the student and parent(s) with the written appeal decision.

• In reviewing the district’s decision, the school board or discipline appeal council, if established, must consider (i) all documentary and physical evidence from the appeal hearing related to the behavioral violation; (ii) any records from the appeal hearing; (iii) relevant state law; and (iv) this policy and procedure.
• The school board (or discipline appeal council) may request to meet with the student and parent(s), the principal, witnesses, and/or school personnel to hear further arguments and gather additional information.
• The decision of the school board (or discipline appeal council) will be made only by board or discipline council members who were not involved in (i) the behavioral violation; (ii) the decision to suspend, expel or emergency remove the student; or (iii) the appeal decision. If the discipline appeal council presided over the appeal hearing, the school board will conduct the review and reconsideration.

For long-term suspension or expulsion, the school board (or discipline appeal council) will provide a written decision to the student and parent(s) in person, by mail, or by email within ten (10) school business days after receiving the request for review and reconsideration. The written decision must identify:

• Whether the school board (or discipline appeal council) affirms, reverses, or modifies the suspension or expulsion;
• The duration and conditions of the suspension or expulsion, including the beginning and ending dates of the suspension or expulsion; and
• For long-term suspensions or expulsions, notice of the opportunity to participate in a reengagement meeting.

For emergency removals, the school board (or discipline appeal council) will provide a written decision to the student and parent(s) in person, by mail, or by email within five (5) school business days after receiving the request for review and reconsideration. The written decision must identify:

• Whether the school board [or discipline appeal council] affirms or reverses the school district’s decision that the student’s presence posed (i) an immediate and continuing danger to students or school personnel; or (ii) an immediate and continuing threat of material and substantial disruption of the educational process.
• If the emergency removals has not yet ended or been converted, whether the district will end the emergency removals or convert the emergency removals to a suspension or expulsion. If the district converts the emergency removals to a suspension or expulsion, the district will provide the student and parent(s) notice and due process under WAC 392-400-430 through 392-400-480 consistent with the disciplinary action to which the emergency removals was converted.

When risk to public health or safety warrants extending a student’s expulsion, the principal or designee may petition the Superintendent or designee for authorization to exceed the academic term limitation on an expulsion. The petition must inform the Superintendent or designee of:

• The behavioral violation that resulted in the expulsion and the public health or safety concerns;
• The student’s academic, attendance, and discipline history;
• Any nonacademic supports and behavioral services the student was offered or received during the expulsion;
• The student’s academic progress during the expulsion and the educational services available to the student during the expulsion;
• The proposed extended length of the expulsion; and
• The student’s reengagement plan.

The principal or designee may petition to extend an expulsion only after the development of a reengagement plan under WAC 392-400-710 and before the end of the expulsion. For violations of WAC 392-400-820 involving a firearm on school premises, school-provided transportation, or areas of facilities while being used exclusively by public schools, the principal or designee may petition to extend an expulsion at any time.

Notice
The district will provide written notice of a petition to the student and parent(s) in person, by mail, or by email within one (1) school business day from the date the Superintendent or designee received the petition. The written notice must include:

• A copy of the petition;
• The right of the student and parent(s) to an informal conference with the Superintendent or designee to be held within five (5) school business days from the date the district provided written notice to the student and parent(s); and
• The right of the student and parent(s) to respond to the petition orally or in writing to the Superintendent or designee within five (5) school business days from the date the district provided the written notice.

The Superintendent or designee may grant the petition only if there is substantial evidence that, if the student were to return to the student’s previous school of placement after the length of an academic term, the student would pose a risk to public health or safety. The Superintendent or designee must deliver a written decision to the principal, the student, and the student’s parent(s) in person, by mail, or by email within ten (10) school business days after receiving the petition.

If the Superintendent or designee does not grant the petition, the written decision must identify the date when the expulsion will end. If the Superintendent or designee grants the petition, the written decision must include:

• The date on which the extended expulsion will end;
• The reason that, if the student were to return before the initial expulsion end date, the student would pose a risk to public health or safety; and
• Notice of the right of the student and parent(s) to request a review and reconsideration. The notice will include where and to whom to make such a request.

Review and Reconsideration of extension of expulsion
The student or parent(s) may request that the school board (or discipline appeal council, if established by the board) review and reconsider the decision to extend the student’s expulsion. The student or parents may request the review orally or in writing within ten (10) school business days from the date the Superintendent or designee provides the written decision.

The school board (or discipline appeal council) may request to meet with the student or parent(s) or the principal to hear further arguments and gather additional information. The decision of the school board (or discipline appeal council) may be made only board or discipline appeal council members who were not involved in the behavioral violation, the decision to expel the student, or the appeal decision.

The school board (or discipline appeal council) will provide a written decision to the student and parent(s) in person, by mail, or by email within ten (10) school business days after receiving the request for review and reconsideration. The written decision must identify:

• Whether the school board or discipline appeal council affirms, reverses, or modifies the decision to extend the student’s expulsion; and
• The date when the extended expulsion will end.

Any extension of an expulsion may not exceed the length of an academic term. The district will annually report the number of petitions approved and denied to the Office of Superintendent of Public Instruction.

The district will offer educational services to enable a student who is suspended, expelled or emergency expelled to:

• Continue to participate in the general education curriculum;
• Meet the educational standards established within the district; and
• Complete subject, grade-level, and graduation requirements.

When providing a student the opportunity to receive educational services during exclusionary discipline, the school must consider:

• Meaningful input from the student, parents, and the student’s teachers;
• Whether the student’s regular educational services include English language development services, special education, accommodations and related services under Section 504 of the Rehabilitation Act of 1973, or supplemental services designed to support the student’s academic achievement; and
• Access to any necessary technology, transportation, or resources the student needs to participate fully in the educational services.

After considering the factors and input described above, the district will determine a student’s educational services on a case-by-case basis. The types of educational services the district will consider include online tutoring and asynchronous provision of instruction, designated personnel for students to access for additional help, and behavior agreements. Any educational services in an alternative setting should be comparable, equitable, and appropriate to the regular educational services a student would have received in the absence of exclusionary discipline.

As soon as reasonably possible after administering a suspension or expulsion, the district will provide written notice to the student and parents about the educational services the district will provide. The notice will include a description of the educational services and the name and contact information of the school personnel who can offer support to keep the student current with assignments and course work.

For students subjected to suspension or emergency removal up to five (5) consecutive school days, a school must provide at least the following:

• Course work, including any assigned homework, from all of the student’s regular subjects or classes;
• Access to school personnel who can offer support to keep the student current with assignments and course work for all of the student’s regular subjects or classes; and
• An opportunity for the student to make up any assignments and tests missed during the period of suspension or emergency removal.

For students subjected to suspension or emergency removal for six (6) to ten (10) consecutive school days, a school must provide at least the following:

• Course work, including any assigned homework, from all of the student’s regular subjects or classes;
• An opportunity for the student to make up any assignments and tests missed during the period of suspension or emergency removal; and
• Access to school personnel who can offer support to keep the student current with assignments and course work for all of the student’s regular subjects or classes. School personnel will make a reasonable attempt to contact the student or parents within three (3) school business days following the start of the suspension or emergency removal and periodically thereafter until the suspension or emergency removal ends to:
  - Coordinate the delivery and grading of course work between the student and the student’s teacher(s) at a frequency that would allow the student to keep current with assignments and course work for all of the student’s regular subjects or classes; and
  - Communicate with the student, parents, and the student’s teacher(s) about the student’s academic progress.

For students subject to expulsion or suspension for more than ten (10) consecutive school days, a school will make provisions for educational services in accordance with the “Course of Study” provisions of WAC 392-121-107.

The readmission process is different from and does not replace the appeal process. Students who have been suspended or expelled may make a written request for readmission to the district at any time. If a student desires to be readmitted at the school from which they have been suspended or expelled, the student will submit a written application to the principal, who will recommend admission or non-admission. If a student wishes admission to another school, they must submit the written application to the Superintendent. The application will include:

• The reasons the student wants to return and why the request should be considered;
• Any evidence that supports the request; and
• A supporting statement from the parent or others who may have assisted the student.

The Superintendent or principal, as applicable, will advise the student and parent of the decision within seven (7) school days of receiving the application.

The reengagement process is distinct from a written request for readmission. The reengagement meeting is also distinct from the appeal process, including an appeal hearing, and does not replace an appeal hearing. The district must convene a reengagement meeting for students with a long-term suspension or expulsion.

Before convening a reengagement meeting, the district will communicate with the student and parent(s) to schedule the meeting time and location. The purpose of the reengagement meeting is to discuss with the student and parent(s) a plan to reengage the student.

The reengagement meeting must occur:

• Within twenty (20) calendar days of the start of the student’s long-term suspension or expulsion, but no later than five (5) calendar days before the student’s return to school; or
• As soon as reasonably possible, if the student or parents request a prompt reengagement meeting.

Reengagement plan
The district will collaborate with the student and parents to develop a culturally sensitive and culturally responsive reengagement plan tailored to the student’s individual circumstances to support the student in successfully returning to school. In developing a reengagement plan, the district must consider:

• The nature and circumstances of the incident that led to the student’s suspension or expulsion;
• As appropriate, students’ cultural histories and contexts, family cultural norms and values, community resources, and community and parent outreach;
• Shortening the length of time that the student is suspended or expelled;
• Providing academic and nonacademic supports that aid in the student’s academic success and keep the student engaged an on track to graduate; and
• Supporting the student parents, or school personnel in taking action to remedy the circumstances that resulted in the suspension or expulsion and preventing similar circumstances from recurring.

The district must document the reengagement plan and provide a copy of the plan to the student and parents. The district must ensure that both the reengagement meeting and the reengagement plan are in a language the student and parents understand.

The district may enter into behavior agreements with students and parents in response to behavioral violations, including agreements to reduce the length of a suspension conditioned on the participation in treatment services, agreements in lieu of suspension or expulsion, or agreements holding a suspension or expulsion in abeyance. Behavior agreements will also describe district actions planned to support students in meeting behavioral expectations.

Behavior agreements may be supplemental to but will not replace best practices and strategies implemented at the classroom level to support students in meeting behavioral expectations. Behavior agreements entered into with students and parents under this section may not replace or negate provisions within a student’s Individual Education Program(IEP), 504 Plan, or Behavioral Intervention Plan (BIP). The district will provide any behavior agreement in a language and form the student and parents understand, which may require language assistance for students and parents with limited English proficiency under Title VI of the Civil Rights Act of 1964.

A behavior agreement does not waive a student’s opportunity to participate in a reengagement meeting or to receive educational services. The duration of a behavior agreement must not exceed the length of an academic term. A behavior agreement does not preclude the district from administering discipline for behavioral violations that occur after the district enters into an agreement with the student and parents.

The district may preclude a student from returning to the student’s regular educational setting following the end date of a suspension or expulsion to protect victims of certain offenses as follows:

1. A student committing an offense under RCW 28A.600.460(2), when the activity is directed toward the teacher, shall not be assigned to that teacher’s classroom for the duration of the student’s attendance at that school or any other school where the teacher is assigned; 
2. A student who commits an offense under RCW 28A.600.460(3), when directed toward another student, may be removed from the classroom of the victim for the duration of the student's attendance at that school or any other school where the victim is enrolled.

For purposes of the student disciplinary policy and procedures, the following definitions will apply:

• “Behavioral violation” means a student’s behavior that violates the district’s discipline policies.
• “Classroom exclusion” means the exclusion of a student from a classroom and instructional or activity area for a discretionary behavioral violation that creates a disruption of the educational process in violation of the district’s discipline policy and procedure.
• "Corrective action" means disciplinary and nondisciplinary actions taken by a certificated educator. Nondisciplinary actions include evidence-based interventions and support outlined in RCW 28A.410.270, 28A.405.100, and 28A.410.260 to support the student in meeting behavioral expectations.
• “Culturally responsive” has the same meaning as “cultural competency” in RCW 28A.410.270, which states "cultural competency" includes knowledge of student cultural histories and contexts, as well as family norms and values in different cultures; knowledge and skills in accessing community resources and community and parent outreach; and skills in adapting instruction to students' experiences and identifying cultural contexts for individual students.
• “Discretionary discipline” means a disciplinary action taken by a school district for student behavior that violates rules of student conduct adopted by the board under RCW 28A.600.015(6). Disciplinary action may include, but is not limited to, oral or written reprimands, detention, exclusion from extracurricular activities, denial of classroom privileges, and exclusion from transportation, or written notification to parents of disruptive behavior, a copy of which must be provided to the principal. Discretionary discipline does not include evidence-based interventions and support outlined in RCW 28A.410.270, 28A.405.100, and 28A.410.260 to support the student in meeting behavioral expectations.
• “Disruption of the educational process” means the interruption of classwork, the creation of disorder, or the invasion of the rights of a student or group of students.
• “Emergency removal” means the removal of a student from school because the student’s presence poses an immediate and continuing danger to other students or school personnel, or an immediate and continuing threat of material and substantial disruption of the educational process, subject to the requirements in WAC 392-400-510 through 392-400-530.
• “Expulsion” means a denial of admission to the student’s current school placement in response to a behavioral violation, subject to the requirements in WAC 392-400-430 through 392-400-480.
• “Length of an academic term” means the total number of school days in a single trimester or semester, as defined by the board of directors.
• “Nondiscretionary discipline” means (a) violations of RCW 28A.600.420; (b) an offense listed in RCW 13.04.155; two or more violations of RCW 9A.46.120, 9.41.280, 28A.600.455, 28A.635.020. or 28A.635.060 within a three-year period; or behavior that adversely impacts the health or safety of other students or educational staff.
• “Parent” has the same meaning as in WAC 392-172A-01125, and means (a) a biological or adoptive parent of a child; (b) a foster parent; (c) a guardian generally authorized to act as the child’s parent, or authorized to make educational decisions for the student, but not the state, if the student is a ward of the state; (d) an individual acting in the place of a biological or adoptive parent, including a grandparent, stepparent, or other relative with whom the student lives, or an individual who is legally responsible for the student’s welfare; or a surrogate parent who has been appointed in accordance with WAC 392-172A-05130. If the biological or adoptive parent is attempting to act as the parent and more than one party meets the qualifications to act as a parent, the biological or adoptive parent must be presumed to be the parent unless he or she does not have legal authority to make educational decisions for the student. If a judicial decree or order identifies a specific person or persons to act as the “parent” of a child or to make educational decision on behalf of a child, then that person or persons shall be determined to be the parent for purposes of this policy and procedure.
• “School board” means the governing board of directors of the local school district.
• “School business day” means any calendar day except Saturdays, Sundays, and any federal and school holidays upon which the office of the Superintendent is open to the public for business. A school business day concludes or terminates upon the closure of the Superintendent’s office for the calendar day.
• “School day” means any day or partial day that students are in attendance at school for instructional purposes.
• “Suspension” means the denial of attendance in response to a behavioral violation from any subject or class, or from any full schedule of subjects or classes, but not including classroom exclusions, expulsions, or emergency removals.
  • In-school suspension means a suspension in which a student is excluded from the student's regular educational setting but remains in the student's current school placement for up to ten consecutive school days, subject to the requirements in WAC 392-400-430 through 392-400-475.
  • Short-term suspension means a suspension in which a student is excluded from school for up to ten consecutive school days, subject to the requirements in WAC 392-400-430 through 392-400-475.
  • Long-term suspension means a suspension in which a student is excluded from school for more than ten consecutive school days, subject to the requirements in WAC 392-400-430 through 392-400-475.

Policy 3122 and Procedure 3122P Excused and Unexcused Absences

Overview of Attendance 
Regular school attendance is vital for students' academic achievement and long-term success. Each day in class builds on the next, so frequent absences—whether excused or unexcused—can significantly affect learning and progress toward graduation. Our schools expect students to attend regularly, as consistent attendance is key to mastering new skills and concepts.

Resources are available to help overcome any challenges that may impact attendance, including counseling services, academic support, and community resources. Chronic absenteeism can have serious consequences, including truancy interventions. 

In case of absences, parents are expected to notify the school office on the morning of the absence, when possible, and provide the student name and reason for absence. The student is responsible for completing missed work. Students should notify their teacher(s) if they have a planned absence to arrange for the makeup of any lessons or assigned work missed during the absence.

For elementary students with five (5) or more excused absences in a single month or ten (10) or more excused absences during the school year, the District will schedule a conference with the student and parent/guardian to identify barriers to regular attendance and supports and resources to help the student regularly attend school.  A conference is not required if prior notice of the excused absences was provided to the District or if a doctor's note has been provided and a plan is in place to ensure the student will not fall behind in coursework.

In accordance with the state’s mandatory attendance laws, if a student is absent without excuse seven times within a month or 10 times within a school year, the school district will file a petition with the juvenile court.  Students who have a truancy petition filed will have an opportunity to participate in the District’s Community Engagement Board (CEB). The goal of the board is to identify collaborative efforts to prevent and remedy truancy in its early stages prior to full juvenile court involvement.

Excused Absences: The following are valid excuses for absences and tardiness; A personal illness; health condition or medical or dental appointment; an appearance in court when required by law; a disciplinary action (i.e., short- term suspension, long-term suspension that does not result in loss of grades or credits or emergency expulsion); religious observance; a family emergency approved by the principal; school-approved activities; state-recognized search and rescue activities; absences related to homeless or foster care status; absences due to student safety concerns; absences due to a student's migrant status; lack of access to internet (online course); and a planned family activity which has been pre-approved by the principal. In all cases, the school principal determines whether an absence is excused or unexcused aligned to district policy 3122. Assignments and/or activities not completed because of an excused absence or tardiness may be made up in the manner provided by the teacher.

Pre-Planned Absences: Students must notify the school regarding pre-planned absences. Students must complete a Planned Absence Form prior to absence (available in school attendance office). Pre-planned absences beyond five days are discouraged and may result in not being excused. Students will be required to make up all work that is assigned during the absence.

Unexcused Absences: An "unexcused absence" means that a student has failed to attend the majority of hours or periods in an average school day, has failed to comply with a more restrictive school district policy on absences, or has failed to comply with alternative learning experience program attendance requirements. A student's grade may be affected if a graded activity or assignment occurs during the period of time when the student is absent and that absence is not excused.

The school will inform the parent/guardian following each unexcused absence. After three (3) unexcused absences within any month, the school will hold a conference with the principal, student, and parent/guardian to analyze the causes of the student's absences. At some point after the second (2nd)  and before the seventh (7th) unexcused absence, the District will take data-informed steps to eliminate or reduce the student's absences. 

Not later than a student’s seventh (7th) unexcused absence in a month, the District will either (1) enter into an agreement with the student and parents/guardians that establishes school attendance requirements; (2) refer the student to a community engagement board; or (3) file a petition to juvenile court.

After the student’s seventh (7th) unexcused absence within any month during the current school year and not later than the fifteenth (15th) unexcused absence during the current school year, if the District’s attempts to substantially reduce a student’s absences have not been successful and if the student is under the age of seventeen, the district will file a petition and supporting affidavit for a civil action in juvenile court

For a student with an Individualized Education Program (IEP) or Section 504 Plan, steps to address unexcused absences will include convening the student's IEP or Section 504 team to consider the reasons for the student's absences.

Homework Requests: When a student is absent, requests for assignments may be made through the school office. A minimum of 24 hours notification is necessary to allow time to contact teachers. Any collected assignments will be available in the school office at the end of the following school day.

Tardiness: Students are expected to arrive at school and classes in a timely manner. Students who arrive after the school day begins must check in with the attendance office to receive a pass to class.

 

Our Schools Protect Students from Harassment, Intimidation, and Bullying (HIB)
We strive to make our school a safe and inclusive environment where all students are protected from Harassment, Intimidation, and Bullying (HIB), including in the classroom, on the school bus, in school sports, and during other school activities. This section explains what HIB is, what to do when you see or experience it, and how our school responds to it.

What is Harassment, Intimidation and Bullying (HIB)?
State law (RCW 28A.600.477(5)(b)(i)) defines HIB as “any intentional electronic, written, verbal, or physical act including, but not limited to, one shown to be motivated by any characteristic in RCW 28A.640.010 and 28A.642.010 (discrimination based on a protected status) or other distinguishing characteristics, when the intentional electronic, written, verbal, or physical act:

• Physically harms a student or damages the student’s property;
• Has the effect of substantially interfering with a student’s education;
• Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or
•  Has the effect of substantially disrupting the orderly operation of the school.”

HIB often involves one student having, or appearing to have, more power than another student. While HIB often appears as repeated behaviors, it is important to take single serious incidents seriously. It usually happens more than once or is very likely to happen again. HIB is against the law in our schools.

HIB policy only applies to actions between students. It does not cover harassment, intimidation, or bullying of an employee, volunteer, parent/legal guardian, or community member.

How to Make a Report
Talk to any school staff member, such as a teacher, counselor, coach, or other school staff (consider starting with whoever you are most comfortable with!).

You can report HIB by telling school staff in person or in writing (written reports can be made in your home language; please ask your school or district for support with translation). You can make your report anonymously/without giving your name or confidentially (asking that your name not be shared with other students or parents/caregivers involved). No student will be disciplined based only on an anonymous or confidential report.

If a staff member learns about, sees, or hears HIB happening, they must act quickly to stop the behavior(s) and keep it or them from happening again. Our district also has a HIB Compliance Officer, Susanne Beauchaine, who helps prevent and respond to HIB (sbeauchaine@steilacoom.k12.wa.us or 253-983-2222).

What happens after I make a report about HIB?
When you report HIB, school staff must act quickly to stop the behavior and prevent it from happening again. If you and the school agree the problem is resolved, then no further action may be needed. But, if you feel that you or someone you know is facing HIB that is unresolved, severe, or keeps happening, you should ask for an official HIB investigation by completing an Incident Reporting Form .

The school must also make sure that students who report HIB are not treated badly for speaking up. This is called retaliation, and it is not allowed.

What is the investigation process?
The HIB investigation begins if you submit the Incident Reporting Form , and the incident meets the definition of HIB toward a student. When you submit the Incident Reporting Form, the HIB Compliance Officer or the staff member leading the investigation must notify the families of the students involved that a complaint was received. They must make sure a prompt and thorough investigation takes place. The investigation is usually finished within five school days. If it takes longer, the school will keep you updated, generally once a week, until it is done.

When the investigation is complete, the HIB Compliance Officer or the staff member leading the investigation must share the results with you within two school days.

This response should include:

• A summary of what the investigation found
• A decision about whether the HIB was substantiated (found to have happened)
• Any steps the school will take to address the problem
• Clear information about how you can appeal the decision

If HIB is confirmed, the school will address it.

What are the next steps if I disagree with the outcome?
For the student named as the “targeted student” in a complaint:
If you disagree with the school district’s decision, you may appeal. To appeal, send a written request asking the superintendent (or the person they've assigned) to review the investigation. They will send you a written decision.

For the student named as the “aggressor” in a complaint: A student found to be an “aggressor” in a HIB complaint may not appeal the decision of the investigation itself. They can, however, appeal any corrective actions (consequences) that come from the HIB investigation findings.

What information may I have about other students?
Student privacy laws limit what the school can tell you about any intervention or discipline given to another student. You will be told whether HIB was found to have happened and that steps were taken, even if the details of those steps impacting all students involved cannot be shared.

For more information about the HIB complaint process, including important timelines, please see the district’s HIB webpage or the district’s HIB Policy 3207 and Procedure 3207P.

How do I make a HIB complaint about a staff member?
This process is for concerns about one student harassing, intimidating, or bullying another student. If your concern is about a staff member's behavior, ask your school for information on how to report it.

Our Schools Stand Against Discrimination
Discrimination can happen when someone is treated differently or unfairly because of a protected status, including their race, ethnicity, color, national origin, immigration or citizenship status, sex, gender identity, gender expression, sexual orientation, homelessness, religion, creed, disability, neurodivergence, use of a service animal, or veteran or military status.

What is discriminatory harassment?
Discriminatory harassment can include teasing and name-calling; graphic and written statements; or other conduct that may be physically threatening, harmful, or humiliating. Discriminatory harassment happens when the conduct is based on a student’s protected class and is serious enough to create a hostile environment. A hostile environment is created when conduct is so severe, pervasive, or persistent that it limits a student’s ability to participate in, or benefit from, the school’s services, activities, or opportunities.
SHSD Nondiscrimination Policy 3210 and Procedure 3210P

What is sexual harassment?
Sexual harassment is unwelcome behavior or communication that is sexual in nature and seriously interferes with a student's educational performance or creates an intimidating or hostile environment. Sexual harassment can also occur when a student is led to believe they must accept unwelcome sexual behavior or communication to receive something in return, such as a better grade or a place on a sports team.

Examples of sexual harassment include:

• Pressuring a person for sexual actions or favors.
• Unwelcome sexual touching.
• Written, graphic, or electronic messages that are sexual in nature.
• Sharing sexually explicit texts, emails, or pictures.
• Making sexual jokes, spreading sexual rumors, or making suggestive comments.
•  Physical violence, including rape and sexual assault.

Our school does not discriminate based on sex. We prohibit sex discrimination in all education programs, activities, and employment, as required by Title IX and state law.
SHSD Sexual Harassment Policy 3205 and Procedure 3205P

What should my school do about discriminatory and sexual harassment?
When a school learns about possible discriminatory harassment or sexual harassment, it must investigate and take steps to stop the unwanted behavior. The school must address any effects of the harassment on the student at school, including eliminating the hostile environment, and prevent the harassment from happening again.

What can I do if I’m concerned about discrimination or harassment?
Talk to a Coordinator or submit a written complaint. You may contact the following school district staff to report your concerns, ask questions, or learn more about how to resolve your concerns. If English isn’t your first language, you can request an interpreter or prepare the complaint in your language. If you have a disability and need accommodations to make a complaint, let the school know your disability needs.

Concerns about discrimination, sex discrimination, including sexual harassment and gender identity:
Civil Rights, Title IX and Gender-Inclusive Coordinator:
Susanne Beauchaine, Executive Director of Human Resources
511 Chambers Street
Steilacoom, WA 98388
sbeauchaine@steilacoom.k12.wa.us or 253-983-2222

Concerns about disability discrimination:
Section 504 Coordinator:
Dr. Kari Terjeson, Director of Special Education
511 Chambers Street
Steilacoom, WA 98388
kterjeson@steilacoom.k12.wa.us or 253-983-2239

To submit a written complaint, describe the behavior or incident that you believe may be discriminatory. Send it by mail, fax, email, or hand delivery to the school principal, district superintendent, or civil rights coordinator. Submit the complaint as soon as possible so the school district can investigate it promptly. You must submit your complaint within one year of the behavior or incident.

What happens after I file a discrimination complaint?
The Civil Rights Coordinator will give you a copy of the school district’s discrimination complaint procedure. The Civil Rights Coordinator will make sure your complaint is investigated promptly and thoroughly. The investigation will be completed within 30 calendar days unless you agree to a different timeline. If exceptional circumstances require more time, the Civil Rights Coordinator will notify you in writing and tell you the expected date for the response.

When the investigation is complete, the school district superintendent or the staff member leading the investigation will send you a written response. The response will include:

• A summary of the investigation results.
• A determination of whether the school district failed to comply with civil rights laws.
• Any corrective actions or remedies that are needed.
• Information about how to appeal the decision

What are the next steps if I disagree with the outcome?
If you do not agree with the outcome of your complaint, you may appeal the decision to the School Board. You may then file a complaint with the Office of Superintendent of Public Instruction (OSPI). For more information about this process, including important deadlines, see the district’s Nondiscrimination Procedure 3210P and Sexual Harassment Procedure 3205P.

I already submitted an HIB complaint – what will my school do?
Harassment, intimidation, or bullying (HIB) can also be discrimination if it's based on a protected class. If you give your school a written report of HIB that involves discrimination or sexual harassment, your school will notify the Civil Rights Coordinator. The school district will investigate the complaint using both the Nondiscrimination Procedure 3210P and the HIB Procedure 3207P to fully resolve your complaint.

Our Schools are Gender-Inclusive
In Washington, all students have the right to be treated consistent with their gender identity at school. Our school will:

• Address students by their requested name and pronouns, whether or not they have legally changed their name.
• Update students’ gender designation so they accurately reflected in school records.
• Provide students with access to restrooms and locker rooms that align with their gender identity.

• Ensure students can participate in sports, physical education classes, field trips, and overnight trips consistent with their gender identity.

• Keep students’ health and education information private and confidential.
• Allow students to wear clothing that reflects their gender identity and enforce dress codes without regard to a student’s gender or perceived gender.
• Create an inclusive, respectful environment and protect students from teasing, bullying, or harassment based on their gender or gender identity.

SHSD Gender-Inclusive Schools Policy 3211 and Procedure 3211P. If you have questions or concerns, please contact the Gender-Inclusive Schools Coordinator, Susanne Beauchaine (sbeauchaine@steilacoom.k12.wa.us or 253-983-2222).

For concerns about discrimination or discriminatory harassment based on gender identity or gender expression, see the discrimination section of this handbook for more information.

Our School is Committed to Students and State Law  
Students have the right to learn in schools that follow state law and protect their rights. Willful noncompliance happens when a school district leader or school board member does something—or fails to do something—that they knew, or reasonably should have known, would violate state law. Under ESHB 1296, OSPI is responsible for investigating complaints about willful noncompliance and working to find fair solutions. 

These laws include requirements related to:

• Civil rights and nondiscrimination (RCWs 28A.640 and 28A.642)
• Harassment, intimidation, or bullying (RCW 28A.600.477)
• Curriculum requirements and instructional materials policies (RCWs 28A.150.230, 28A.300.475, 28A.320.170, 28A.320.230, and 28A.320.235)
•  Use of restraint or isolation (RCW 28A.600.485)
•  Student discipline (chapter 28A.600 RCW)

How do I make a complaint about willful noncompliance with state law?  
You must first use available complaint processes to try to resolve your concern. This means the available complaint processes start with your school district, even if the school district superintendent or a school board member is the subject of your complaints. School personnel are not allowed to retaliate for making a formal complaint.

If no available complaint processes are available, you must check OSPI's website for other OSPI complaint procedures at How to File a Complaint, and follow any applicable processes. If none exist, or you have completed all other processes, you must send written notice to the district superintendent at least 30 calendar days before filing a complaint with OSPI.

Complaints to OSPI must be submitted within 30 calendar days after a final decision in the local complaint process, when one applies. The complaint must be in writing and include enough information to describe the concern and the actions or failures to act that may be willful noncompliance. You may send the complaint by mail, email, or hand delivery to OSPI.

When OSPI receives a complaint that meets the requirements for investigation, it will open an investigation. OSPI will send you written notice of the allegations under investigation. After the investigation is complete, OSPI will issue written findings to you and your school. These findings will state whether noncompliance occurred and may require the school to take actions to fix the issue.

Who else can help with HIB, Discrimination, or Willful Noncompliance Concerns? 
Office of Superintendent of Public Instruction (OSPI)
All reports must start locally at the school or district level, even if the complaint involves the school or school district. School personnel should not retaliate against students or families for making a formal complaint.

OSPI can assist students, families, communities, and school staff with questions about state law, the HIB complaint process, and the discrimination and sexual harassment complaint processes, as well as complaints alleging willful noncompliance with state law under ESHB 1296. 

OSPI School Safety Center (For questions about harassment, intimidation, and bullying)

• Website: ospi.k12.wa.us/student-success/health-safety/school-safety-center  
• Email: schoolsafety@k12.wa.us
• Phone: 360-725-6068

OSPI Equity and Civil Rights Office (For questions about discrimination and sexual harassment)

• Website: ospi.k12.wa.us/policy-funding/equity-and-civil-rights
• Email: equity@k12.wa.us
• Phone: 360-725-6162

OSPI Office of Legal Affairs (For more details on the willful noncompliance complaint process)

• Website: ospi.k12.wa.us/educator-support/educator-conduct/state-law-noncompliance-complaints
• Email: OLA@k12.wa.us

Washington State Governor’s Office of the Education Ombuds (OEO)
The Washington State Office of the Education Ombuds works with families, communities, and schools to help solve problems so every student can fully participate and thrive in Washington’s K-12 public schools. OEO provides informal conflict resolution, coaching, facilitation, and training on family and community engagement and systems advocacy.

• Website: www.oeo.wa.gov
• Email: oeoinfo@gov.wa.gov
• Phone: 1-866-297-2597

U.S. Department of Education, Office for Civil Rights (OCR)
The U.S. Department of Education, Office for Civil Rights (OCR) enforces federal nondiscrimination laws in public schools, including those that prohibit discrimination based on sex, race, color, national origin, disability, and age. OCR also has a discrimination complaint process.

• Website: www.ed.gov/
• Email: ocr@ed.gov
• Phone: 800-421-3481

Our School is Committed to Safety at School Activities and Events
Washington State wants school activities and events, like athletic competitions, performances, and other extracurricular activities, to be safe for everyone who takes part in them or watches them.

What does state law say? 
Washington State law has long banned intimidation, force, and threats of violence at school events. ESB 5272 (which takes effect in 2026) made those protections stronger. It now also covers officials and volunteers at extracurricular athletic activities, and it has created new consequences for breaking the law. For non-students, if they are convicted of a crime, they may be banned from school activities for up to 18 months, receive a fine, or go to jail for no more than 6 months. For students, other school consequences, including removal from school, may also apply under RCW 28A.600.015.

How is this different from HIB? 
This is different from our school's HIB policy, which deals with conduct between students through a school process. ESB 5272 covers more people and more situations and is enforced through criminal law and school discipline procedures instead of the school's HIB process.

The expectations in this section are broader. They apply to everyone at school activities — students, parents, and community members alike — and they cover behavior toward everyone involved, not just students. This section and the HIB section work together but cover different situations.

What should I do if I experience or witness this conduct?

• Call 911 if there is an immediate safety concern
• Report to a coach, event supervisor, school administrator, or other trusted adult as soon as possible. They can connect you with the right support and make sure the right steps are taken
• If a student was the target of the conduct, you may also be able to file a report under our school's HIB policy - see the HIB section of this handbook for more information.

Who can I contact with questions?
For questions about safety at school events, contact your school principal or Susanne Beauchaine, District Safety Officer at sbeauchaine@steilacoom.k12.wa.us or 253-983-2222.

For questions about whether conduct student-to-student may also be HIB, contact the HIB Compliance Officer: sbeauchaine@steilacoom.k12.wa.us or 253-983-2222.

Policy 6605 and Procedure 6605P Student Safety Walking, Biking and Riding Buses

Students living more than one mile from their school are provided with bus transportation. To ensure punctuality, buses cannot wait for late students. Students must adhere to the district's rules for bus conduct, as outlined below.

Student Conduct on Buses
Any misconduct by a student, which in the opinion of the bus driver or bus supervisor, is detrimental to the safe operation of the bus may be cause for the principal to suspend the transportation privilege. When waiting for a bus, or going to and from a bus stop, students are responsible for conducting themselves according to the social and legal mores that apply to adults in public. 

Authority on the Bus

• The bus driver has authority over student passengers and is responsible for the safe operation of the bus.
• Students will follow the directions of the driver and any assigned bus supervisor.
• When transporting classes or teams, the teacher, coach or other district staff member will be primarily responsible for the behavior of the students.

Riding Privileges
Students will:

• Ride only their assigned bus unless written permission to do otherwise has been received by school officials.
•  Enter and exit only at their assigned stop unless written permission to do otherwise has been received by school officials.
•  Sit in assigned seats when directed by the driver.
• Remain seated unless instructed otherwise by the driver.

Loading and Unloading
Students will:

• Stand away from the roadway curb when any bus is approaching or leaving a stop.
• Board and exit the bus in an orderly manner.
• Follow all driver and staff directions at bus stops.
• Cross only in front of the bus when directed to cross.
• Never cross the roadway behind a bus unless they use pedestrian or crosswalks or traffic lights.
• Follow pedestrian safety rules after exiting the bus.
• Walk facing oncoming traffic when sidewalks are unavailable.

Safe Conduct While Riding
Students will:

• Go directly to their seat, or assigned seat if applicable, and remain seated unless instructed otherwise by the driver.
• Sit only in student-designated seating areas and keep clear of the driver's area.
• Follow classroom expectations by treating others with respect, using appropriate language, and avoiding disruptive behavior.
• Keep noise at a level that allows the driver to safely operate the bus and limit conversation with the driver to necessary communication.
• Use electronic devices in accordance with Policy and Procedure 3245 Students and Telecommunication Devices, and in a manner that does not district the driver or other passengers.
• Keep all parts of their body and personal belongings inside the bus, open windows only with the driver's permission, and never throw objects from the bus.
• Keep the aisle, emergency exits, stepwell, and driver's area clear at all times. Books, backpacks, instruments, athletic equipment, and other personal belongings must not obstruct walkways.
• Not eat or drink on the bus.

Bus Cleanliness and Property
Students will:

• Help keep the bus clean and free of litter.
• Respect district property and refrain from causing damage to the bus or its equipment.
• Parents or guardians of students who intentionally damage a bus may be responsible for the cost of repairs or replacement. Students who intentionally damage district property may also be suspended from transportation services.

Prohibited Items and Activities
Students will not:

• Smoke, vape, or ignite matches or lighters on the bus.
• Bring items that create a safety hazard or interfere with the safe operation of the bus, including but not limited to weapons or firearms, breakable containers, skateboards, longboards, roller skates, roller blades, unsecured balls or other loose items, or oversized items that cannot be safely secured or held by the student.
• Bring animals on the bus, except for service animals assisting a person with a disability.

Policy 3245 and Procedure 3245P Students and Telecommunication Devices

Students must follow all school rules regarding device use. Violations may lead to disciplinary action, including suspension or expulsion for serious misconduct.

• Prohibited Content: Students will not send, share, view, or possess pictures, text messages, emails, or other material depicting sexually explicit conduct. Any student who receives a sexually explicit message must immediately inform school administration of the message and only delete the message when instructed to do so by a school administrator or law enforcement officer.
• Confiscation: Devices can be confiscated by school officials if they suspect misuse, and they will only be returned to a parent or guardian.
• Responsibility for Devices: Students are responsible for their devices; the school is not liable for loss, theft, or damage.
• No Harassment or Disruption: Devices must not be used to harass, bully, or disrupt the educational environment. 
• Privacy Respect: Devices cannot be used in restrooms, locker rooms, or any location where privacy is expected. 

Any student, employee, parent or guardian or third party who has knowledge of conduct in violation of this policy or any student who feels he/she has been a victim of any violation of this policy will immediately report the concerns to their teacher, counselor, school administrator or the district's HIB coordinator, Susanne Beauchaine at sbeauchaine@steilacoom.k12.wa.us or 253-983-2222. 

Parent or Guardian Notification: Parents or guardians of all students identified in the report will be notified of the investigation and informed of their students’ involvement in the incident.

Discipline: The school may administer discipline for students whose behavior violates this policy. Law enforcement may also be notified when conduct may violate criminal laws.

 

The Washington State Governor’s Office of the Education Ombuds (OEO) is an independent state agency that helps to reduce educational opportunity gaps by supporting families, students, educators, and other stakeholders in communities across WA in understanding the K-12 school system and resolving concerns collaboratively. OEO services are free and confidential. Anyone can contact OEO with a question or concern about school. OEO listens, shares information and referrals, and works informally with families, communities, and schools to address concerns so that every student can fully participate and thrive in our state’s public schools. OEO provides support in multiple languages and has telephone interpretation available. To get help or learn more about what OEO does, please visit our website: https://www.oeo.wa.gov/en; email oeoinfo@gov.wa.gov, or call: 1-866-297- 2597 (interpretation available).

Free and Reduced Meal Applications

Free and Reduced Meal Applications 
Free and Reduced Meal applications are available in your Skyward Family Access Account. Income eligibility guidelines and instructions to apply for school meal benefits through your Skyward account can be found on the District website under Food Services. The District encourages all families who qualify to complete the application. A determination letter is sent to all families who apply and will be processed within 10 meal service days after receipt of the application. Students receiving free or reduced meals are not treated differently or singled out from those paying full price. All students enter account numbers when receiving meals.

Unpaid Meal Charges
If a student has five or more unpaid meals, the school will:

1. Determine if the student is eligible for free meals through direct certification.
2. Attempt to contact the parent/guardian to submit an application for meal benefits.
3. Have a school official offer assistance with the application or address any issues preventing payment for meals.

No student will be publicly identified, required to perform chores, or denied a meal due to inability to pay. Communications about unpaid meal charges for students under 18 will be directed to the parent or guardian.

Negative Balance Notification
Parents or guardians will be notified within 10 days if a student's meal account reaches a negative balance. The district will attempt to certify the student for free or reduced-price meals within 30 days of the notification, during which the student will continue to receive meals unless found ineligible. If direct certification is not possible, the district will provide the parent/guardian with an application and encourage its submission.

Meal Charge Policy
Students will not be denied meals, even with a negative balance from previous purchases. Students with outstanding meal charge debt may purchase meals if they pay when receiving the meal. A la carte items cannot be purchased by students with negative balances.

Collection of Unpaid Charges
Families will be notified discreetly when meal account balances are low or negative. Negative balances over $20 at the end of the school year will be considered delinquent debt and may be turned over for collection through various legal methods.

Health Services
The District’s health services program contributes to the educational success of each student by promoting a safe and healthy environment for learning. Each school has a designated nurse who is responsible for first aid, emergency response, medication administration and minor illness care.

Health Conditions
Prior to attendance at school, each child with a life-threatening health condition will present a medication or treatment order addressing the condition. A life-threatening health condition means a condition that will put the child in danger of death during the school day if a medication or treatment order providing authority to a nurse and nursing plan are not in place.

Absences due to Illness
Follow these guidelines for when to keep your child home from school due to illness: if your child has a fever--over 100.4 degrees, is vomiting, has diarrhea, or has had these symptoms or other illness in a 24-hour period. Please notify the school of your child’s symptoms/illness.

Extended Illness (Home Hospital)
Services are available for students who are ill and anticipate being absent from school for four weeks or longer. For more information, contact your school counselor.

Medication at School
If a child requires oral medication, topical medication, eye drops, ear drops or nasal sprays, both prescription and non-prescription - during the school day, parents or guardians must return the completed District form to the child’s school with written authorization and directions from a licensed healthcare provider. Forms are available at schools and on the District website under Health Services. School employees are not allowed to give medication to students except under very specific conditions and with appropriate training. Prescription medication must be provided in its prescription bottle with directions and non-prescription medication must be provided in the original manufacturer’s container. The form and medication must be brought to school by a parent/guardian.

Under no condition should any type of medicine be sent to school with the student, in lunches or with the bus driver. Students found with medication on them without self-administration forms on file in the office will be subject to discipline procedures.

Immunizations:
In order to safeguard the school community from the spread of certain communicable diseases each student must present either a completed Certificate of Immunization Form (CIS), proof that a schedule of immunization has begun and that the student is waiting for the recommended date of the next vaccine dose according to the national immunization catch-up schedule, or a certificate of exemption before they can attend school. The most current immunization schedule can be found on the Department of Health’s website at this link. Following proper notification, the school will exclude the student for noncompliance with the immunization laws, pursuant to the appeal process procedures outlined in Policy 3241. In the event of an outbreak of a particular disease, a child who has been exempted from a vaccine will be excluded from school. In accordance with Washington State Law, districts must make information available on Meningococcal and Human Papillomavirus diseases to parents or guardians of all students entering Grades 6-12. This information can be found on the District website under Health Services.

Immunization Exemption Law: A Certificate of Exemption (COE) form signed by a Licensed Healthcare Provider (LHP) stating that the parent/guardian received information about the benefits and risks of immunization is now required for any type of exemption request (medical, religious, or philosophical). The District will not grant an exemption for philosophical or personal reasons from the measles, mumps, and rubella vaccine. The District will grant exemptions for religious reasons upon the parent/legal guardian’s submission of a COE as follows.

• If a COE states the parent/legal guardian is a member in a religious body or church with beliefs or teachings that preclude a child from receiving medical treatment from a LHP, the LHP signature on the COE is not required.
• If the COE claims a religious reason, but does not state that the parent/legal guardian is a member in a religious body or church with beliefs or teachings that preclude a child from receiving medical treatment from a LHP, the LHP signature on the COE is required.

Throughout the year, the District releases news and information to families and the local community. As students participate in school related activities, photographs or video may be taken for use in the news media or District publications. Directory information can be made public without the consent of parents. Federal law allows the District to disclose some personally identifiable information about students without written consent. District procedure 3231P Student Records, defines “student directory information” as:

• Name, address, email address, phone
• Dates of attendance
• Height and weight (athletes)
• Date and place of birth
• Diplomas and awards
• Participation in activities and sports
• Photograph or video
• Grade level
• Most recent school/program attended

Any parent/guardian or adult student who does not wish the District to disclose directory information without prior written consent, must notify the District in writing by September 30, 2026. Forms are available in each school office. If disclosure is not permitted, families may not receive some mailings that are routinely sent to students and their families from outside organizations, including notifications from government agencies and information about school pictures and yearbooks.

Policy 3124 and Procedure 3124P Removal/Release Student During School Hours

All schools are closed campuses. Students will remain on school grounds from the time of arrival until the close of the school day unless officially excused in accordance with this procedure and applicable law.  A student who has left school grounds without permission will be considered truant.

No student may be removed from school grounds during school hours except as authorized by the student’s parent or legal guardian, or as otherwise permitted by law.

• Provide note to attendance office stating time and reason for early dismissal.
• Check in with attendance office to sign student out. Staff will have student report to office.
• If student returns during school hours, the student must check-in with the attendance office.

Ensure your child's school has up-to-date information (phone, email, and address) for all emergency contacts by reviewing your student's account in Skyward.

Policy 2022 and Procedure 2022P Electronic Resources and Internet Safety

These Acceptable Use Guidelines aim to promote responsible digital citizenship among students and staff, ensuring safe and ethical online behavior. 

Google Workspace for Education Notice to Parents/Guardians
To support classroom instruction and digital learning, all students are provided with a Google Workspace for Education account. Using their Google Workspace for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://workspace.google.com/terms/user_features.html). In addition, we also allow students to access "Additional Services", including but not limited to Google Maps and Google Earth.  

Use of Personal Electronic Devices
Personal devices may be used to support educational goals, but their use on school grounds is at the discretion of school staff. Absent a specific and articulated need (e.g. assistive technology), students do not have an absolute right to possess or use personal electronic devices at school.

Network Usage
The district's network is for educational and research purposes only. Acceptable uses include creating educational content, participating in educational online communities, and connecting personal devices to the network after ensuring they meet security requirements. Unacceptable uses include personal financial gain, unauthorized software installation, , including installing and use of games, audio files, video files, games or other applications (including shareware or freeware) without permission or approval from the IT department or out of compliance with district policies and procedures. Additional unacceptable use includes political activities, hacking, cyberbullying, and accessing, uploading, downloading, storage and distribution of obscene, pornographic or sexually explicit material,. Attaching unauthorized devices to the district network is prohibited – any such device will be confiscated and additional disciplinary action may be taken.

The district will not be responsible for any damages suffered by any user, including but not limited to, loss of data resulting from delays, non-deliveries, mis-deliveries or service interruptions caused by his/her own negligence or any other errors or omissions. The district will not be responsible for unauthorized financial obligations resulting from the use of, or access to, the district’s computer network or the Internet.

Internet Safety
Students and staff should not share personal information online and must report any dangerous or inappropriate content to school authorities. Filtering software is used to block harmful content, but users are responsible for avoiding inappropriate sites. Bypassing filters is prohibited.

Instruction and Copyright
Students will receive education on safe online behavior, including cyberbullying awareness. Copyright laws must be respected; only use and share digital content that falls under Fair Use or with proper permission.

Network Security and Privacy
Users must safeguard their passwords and account information. The district reserves the right to monitor all network activity without prior notice, and users should not expect privacy when using the district's network.

Social Networking and Communication
Any use of social media or Web 2.0 tools for educational purposes must adhere to classroom behavior standards.

Technology Use and Support
All technology planning and purchases must involve the district's technology department. Unauthorized modifications to district equipment are prohibited.

Disciplinary Actions: Violations of the Acceptable Use Guidelines can result in disciplinary actions, including suspension, expulsion, and loss of network privileges. 

Procedure 4200P Parent Access and Safe and Orderly Learning Environment

Families and community members are welcome to visit our schools. The following guidelines are established to permit visitors with minimal disruption to the learning environment.

• All visitors must sign-in at the office upon arriving at school, sign-out upon leaving and adhere to all safety guidelines.
• A visitor who wishes to observe a classroom must arrange an appointment after the principal has conferred with the teacher. 
• The principal may withhold approval of a visit if events (such as testing) would be adversely affected by a visit.
• If a visitor’s presence becomes disruptive the principal may withdraw approval.